Advance Shipments
TForce Freight c/o Crane Cartage LLC.
4050 Valley View Ln, Ste 100
Irving, TX 75038
8AM - 4PM CLOSED 9/7/26

Additional Advance Shipment Information for Inbound Freight Services

• All shipments received outside these dates will be subject to a 25% late fee
• Shipments that arrive at the warehouse after stated arrival dates cannot be guaranteed to arrive before the show opening.
• Additional handling charges will be added for expedited trucking and freight
• Please print the MCS Advance Shipment labels by clicking on that option in the top menu.
• Exhibitors are responsible for all freight charges unless directly specified by the Association
• All inbound freight must have both a Material Handling Agreement (attached as a PDF in the left-hand menu) for the outbound freight instruction and a pink Freight Handling Sticker which will need to be filled out and placed on each piece of outbound freight. This is mandatory.
• Outbound freight has to be picked up from the Advanced Warehouse within 3 business days (72 hours) or it will become MCS Choice which will be shipped out to the address and shipping time listed on your information. Please allow up to 48 hours for MCS Choice to be sent out.
   
  📦 Outbound Freight Instructions
  All outbound freight must follow the procedures outlined below. Failure to comply will result in your shipment being designated as Force Freight and shipped via MCS Choice at your expense.
   
  ✅ Required Documents & Materials
• Material Handling Agreement (MHA) -Found as a PDF in the left-hand menu. MANDATORY for all outbound shipments. Must be fully completed, including all blue-highlighted fields:
  • • • • Preferred carrier (if applicable)
        • Account number for billing (if not using MCS)
        • Return shipping method: Next Day, 2nd Business Day, Ground, etc.
        • Pink Freight Handling Sticker (RTW Sticker)
        • Available at the MCS Service Desk during Move-In/Move-Out.
        • One completed sticker per item is required, unless palletized (then one sticker per pallet).
        • Must be filled out with accurate return details and securely attached to each piece of freight.

 
🚫 Important Policies

• No onsite carrier pickups are allowed.
• All outbound freight will return to the Advanced Warehouse first.
• Carriers have 3 business days (72 hours) from show close to pick up freight from the Advanced Warehouse.
• If no MHA is submitted, or if critical information is missing or inaccurate, MCS will handle your shipment as Force Freight and it will be held with possible storage charges if we do not have information to ship out to.
• MCS recommends using our Return to Warehouse (RTW) service for outbound shipping.
• Visit the MCS Service Desk during move-in/move-out to pick up pink Freight Handling/RTW stickers and fill them out with the final destination information.
• Apply stickers to all outbound freight and leave it in your booth for pickup after turning in the Material Handling Agreement (MHA) to our service desk. Our team will return it to the warehouse and ship it via MCS Choice or your designated carrier the next business day after 1:00pm.
• You are responsible for scheduling the pickup from the advance warehouse with your carrier.
• A completed MHA is required for all outbound freight. Include your preferred carrier, account number, and requested return timeframe (Next Day, 2nd Day, Ground, etc.). Please Note: If it is UPS, you must provide your own prepaid shipping labels to adhere to your freight.
• The MHA form is located under the Material Handling tab with a quick reference cheat sheet.
• All freight must have paperwork completed with a preferred carrier or MCS Choice listed. If the freight is not picked up and/or does not have paperwork, it will become forced freight MCS Choice. The exhibitor will be responsible for the charges.
   
  📤 Recommended Option: MCS Choice (RTW Service)
  We recommend using MCS Choice for simple, efficient outbound shipping. Please allow for up to 48 hours after the show closes to get freight ready for shipment. 
  Steps:
  Visit the MCS Service Desk during Exhibitor Move-In/Move-Out to pick up pink RTW Stickers.
  Complete and attach stickers to each item.

Either:
Leave the freight in your booth (our team will collect it), OR Apply your own prepaid labels (without the RTW sticker) and we will send it with your carrier from the warehouse the next business day.
 
If you have any questions or need help during Move-Out, please contact the MCS team at the Service Desk.

Direct Shipments
No direct shipments - all shipments to the venue will be refused.

All freight must have paperwork completed with a preferred carrier or MCS Choice listed. If the freight is not picked up and/or does not have paperwork, it will become forced MCS Choice.